Date: Nov 10, 2025

Subject: Biometric attendance

This circular is regarding mandatory biometric attendance for all staff from 15th November 2025. Everyone must follow the updated attendance rules.

Date: Nov 12, 2025

Subject: Office timings update

New office timings will be implemented from 1st December 2025. Updated timing: 9:00 AM to 5:30 PM.

Date: Nov 15, 2025

Subject: Holiday notification

A government holiday is declared on 20th November 2025 on account of a special public event. All offices will remain closed.

Need:

There is a need to issue a new attendance policy to address inconsistencies in the current attendance tracking across departments.

Discussion:

Policy discussed with divisions focusing on uniformity, biometric system and digital record keeping.

Recommendation:

A formal circular should be issued to all departments for immediate implementation.

[Official Name]
Designation

Approval Section:
Space for senior official’s remarks & approval.

Need:

A rotation plan is required to ensure equal water supply to all wards.

Discussion:

Internal meeting held with water department regarding timings, tank levels, and distribution method.

Recommendation:

Issue a circular to implement the new rotation schedule.

[Official Name]
Designation

Approval Section:

Senior official approval area.

Need:

A dedicated cleanliness drive policy is needed for waste management & sanitation.

Discussion:

Discussed with sanitation workers and environmental committee.

Recommendation:

Issue guidelines to carry out weekly cleanliness drives.

[Official Name]
Designation

Approval Section:

Senior official remarks and signature area.